Missions Coordinator

Reports to: Director of Missions & Outreach
Start Date: December 2025, if possible
Schedule: 25 hours per week; occasional weekends and evenings as required
Position Type: Part-time, non-exempt

Position Summary

Work as part of the Missions & Outreach Staff Team to promote ministry activities and help facilitate the expansion of ministry as we increase the long-term engagement of the congregation with missions.  This position works closely with the Director of Missions & Outreach and is predominantly administrative. 

If you have any questions about this position, please contact Mel Parker, Director of Missions & Outreach (mel.parker@calvaryweb.net), or Lauren Lamb, Director of Administration & Human Resources (lauren.lamb@calvaryweb.net).

Responsibilities and Duties

Coordinator – General Requirements

  • Plan and coordinate ministry events, programs, and weekly gatherings.  

  • Recruit, train, and schedule volunteers for ministry roles.  

  • Maintain systems and processes for communication, scheduling, and follow-up.  

  • Manage ministry-specific communication with participants.  

  • Track ministry participation and provide reports/updates to leadership.  

  • Oversee logistics, supplies, and resources for effective ministry environments.  

  • Support the Director in implementing vision and strategies.  

  • This role may involve serving across multiple Calvary campuses, requiring collaboration, flexibility, and alignment with our multi-site model.  

Coordinator – Job Specific Requirements

  • Oversee all GO Team trip details and execution, using Go Method trip platform 

    • Trip parameters and set-up 

    • Applications and documentation 

    • Calendar scheduling of team training/GO Team events/debriefs 

    • Communication with team leaders and members 

    • Train team leaders to use Go Method 

    • Oversee communication with partner organizations regarding trips 

    • Work alongside and support Team Leaders with trip logistics 

    • Establish and track fundraising goals 

    • Communicate trip information with staff and congregation 

    • Oversee all trip accounts. 

    • Liaise with DMO regarding care and oversight of team members and leaders. 

    • Coordinate Risk Assessments & Emergency Response Plans for each trip in collaboration with Director of Administration & HR. 

  • Coordinate Missions events and initiatives, including Outside the Walls Training 

  • Coordinate yearly calendar of events and trips in collaboration with the DMO, Go Teams Council, Administration and Communications teams. 

  • Attend weekly team meetings and quarterly GO Team Council meetings. 

  • Work with the DMO to oversee and track the M&O budget and partner support. 

  • Oversee logistics of visits from Missions Partners and Missionaries, including scheduling, communications, accommodation and transportation as needed. 

  • Provide ministry updates for inclusion in media for the Missions Wall in the Commons, social media and the website. 

  • Write the monthly Missions & Outreach Newsletter in collaboration with the DMO & the Local Outreach Coordinator. 

  • Work to grow our connections with other staff teams in seeking a greater level of engagement in missions from the congregation, including Small Groups. 

Qualifications

Education & Experience

  • Bachelor’s degree preferred (in Missions, Ministry, Communications, or a related field); an equivalent combination of education and relevant experience may be considered. 

  • 2-4 years of experience in administrative coordination, event planning, or ministry support – preferably within a church, nonprofit, or missions organization. 

  • Experience working with volunteers and coordinating group logistics (travel, scheduling, communication). 

  • High-capacity organizational skills and attention to detail, with the ability to manage multiple projects simultaneously. 

  • Proficiency with Microsoft Office Suite and database or project management systems. 

  • Excellent written and verbal communication skills. 

  • Cross-cultural awareness and sensitivity.  

Work Schedule

  • Typical hours: 25 Hours per week in the office, Monday through Thursday. 

  • Must be available for weekends/evenings as needed.   

Physical Requirements

  • This position requires the ability to perform the essential functions of the job with reasonable accommodation, which may include extended periods of sitting, standing, or light physical activity.

 

Skills and Character Requirements

Calvary’s Core Skills and Character Expectations

  • A committed follower of Jesus fully aligned with Calvary’s mission, vision, values, statement of faith (calvaryweb.net/visionvalues), and theological distinctives.

  • Able to champion Calvary’s team culture and live this out daily in interactions with others.  

  • A compassionate heart and desire to serve others.  

  • A humble, committed team player who listens well, communicates clearly, and works to resolve conflict with grace.  

  • Excellent communication skills – able to listen well, share ideas, and collaborate effectively.  

  • Teachable and willing to ask questions, receive feedback, and pursue ongoing growth and learning.  

Coordinator-Specific Expectations

  • Ability to take ownership of projects from start to finish with limited supervision.  

  • Skilled at identifying priorities and organizing schedules, systems, and resources for effective ministry.  

  • Ability to provide constructive input to the development of strategic and operational plans.  

  • Ability to recruit, equip, and shepherd volunteers in specific ministry areas.  

  • Comfortable leading small groups, training sessions, and facilitating meetings.  

  • Strong problem-solving skills: able to anticipate needs and resolve challenges.  

  • Effective at managing communication between staff, teams, volunteers, and participants.  

  • Some experience with budgeting and resource management.  

General Guidelines and Expectations for All Staff:

  • Resolving Conflict: All staff members are expected to follow the principles outlined in Matthew 18:15-20 and resolve conflicts biblically, first regarding other staff members, second in relation to the individuals they are ministering to, and third, concerning the church family at large.

  • Safeguarding: All staff members must be committed to following Calvary’s Safeguarding policies and take all necessary steps to prevent children experiencing any form of abuse.

  • Calvary Church Staff Team Guidebook: All staff are expected to uphold the mission and culture of Calvary Church and to follow the standards outlined in the Calvary Church Staff Team Guidebook.

  • Confidentiality:  Every staff member is required to use discernment regarding privileged information (information obtained during the regular performance of duties, including but not limited to information from or about the staff, elders’ meetings, counseling cases, or any other matters). Love for God and others should be the goal in all our communication and information sharing.

Additional Note:This description highlights the primary responsibilities of the role but is not intended to list every task. Team members may be asked to help in other ways as ministry needs arise. Employment at Calvary Church is at will, and nothing here should be understood as a contract. Essential functions of the role can be performed with or without reasonable accommodation

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