Children’s K-5th Grade Coordinator
Reports to: Director of Children’s Ministries
Start Date: December 2025, if possible
Schedule: 20 Hours per week
Position Type: Part-time/Hourly
Position Summary
The role of the Children’s K-5th Grade Coordinator is to lead the planning and implementation of Calvary Kids Sunday morning ministries. This includes overseeing, shepherding, and training volunteer teachers, equipping and supporting them to teach on Sunday mornings, managing the classroom environment, and ensuring that classrooms have the necessary supplies. This role requires an understanding of (and alignment with) Calvary Church's mission (“experiencing the gospel changing lives forever”), vision, theological distinctives, discipleship pathway, and strategies as they partner with parents and families to help lead children to a genuine sense of belonging, an understanding of the gospel, and ongoing spiritual growth.
The Children’s K-5th Grade Coordinator reports to the Director of Children’s Ministries and collaborates closely with others on the Children’s Ministries team and across the church, as needed. The Children’s K-5th Grade Coordinator will passionately champion Calvary’s team culture (keeping Jesus at the center, pursuing excellence that honors God, building one another up, and learning and growing together). They should actively cultivate a growing personal relationship with Christ and demonstrate integrity in their words, relationships, and actions as they serve the Calvary Church family.
Full details of the position can be found by clicking the Apply Now Button below. If you have any questions about this position, please contact Matt Parker, Lead Pastor of Ministries (matt.parker@calvaryweb.net), or Noah Smith (noah.smith@calvaryweb.net).
Responsibilities and Duties
The Children’s K-5th Grade Coordinator will:
1. Plan and coordinate Calvary Kids Sunday morning teaching and activities:
Ensure classrooms have adequate equipment and supplies and are set up for classes before each Sunday morning.
Schedule volunteers to teach in classes and large groups.
Oversee the delivery of the teaching curriculum in age-appropriate ways, both in classes and in the large group sessions, by preparing activities, communicating lesson plans, and equipping volunteer teachers and helpers as they serve.
Be a presence on Sunday mornings to encourage and support volunteers.
Ensure that safeguarding processes are followed.
2. Oversee, support, and shepherd Children’s Ministries volunteers:
Lead the recruitment process for volunteer teachers and helpers, ensuring that all requirements (interviews, documentation, safeguarding, etc.) are met.
Orient and shepherd new volunteers in their roles.
Work with the Director of Children’s Ministries and other staff to train, mentor, coach, and show appreciation to volunteers.
Identify volunteers with greater leadership potential and provide opportunities for further growth as appropriate.
3. Have oversight of the K-5th-grade Bible studies in spring and fall:
Support and empower the volunteers leading these activities.
Choose or approve the proposed Bible studies.
Provide logistical support: purchases, communications with parents, etc.
4. Provide administrative assistance for Children’s Ministries systems:
Help implement overall Children’s Ministries processes for communication, scheduling, and follow-up.
Coordinate administrative needs for Sunday morning ministries.
Support with managing and tracking the budget for Sunday morning ministries.
5. Support the Director of Children’s Ministries in implementing the overall vision and strategies for children’s ministries at Calvary.
6. Contribute toward the health of the Children’s Ministries team and wider staff team:
Champion Calvary’s team culture values in their ministry and interactions with others.
Work with the rest of the Children’s Ministries team as they serve and care for our children, families, and volunteers.
Participate in Children’s Ministries and other staff team meetings, prayer meetings, planning sessions, retreats, etc.
Carry out any additional reasonable responsibilities under the direction of the Director of Children’s Ministries.
Qualifications
Education & Experience
Relevant formal qualification(s) and/or training in working with children are preferred.
Extensive prior practical experience serving (as staff or volunteer) in a church’s children’s ministry is essential.
Work Schedule
Typical hours: 20 hours a week.
Must be available on Sundays, some evenings, and for holiday services, as necessary.
Physical Requirements
This position requires the ability to perform the essential functions of the job with reasonable accommodation, which may include extended periods of sitting, standing, or light physical activity.
Skills and Character Requirements
Calvary’s Core Skills and Character Expectations
A committed follower of Jesus fully aligned with Calvary’s mission, vision, values, statement of faith (calvaryweb.net/visionvalues), and theological distinctives.
Able to champion Calvary’s team culture and live this out daily in interactions with others.
A compassionate heart and desire to serve others.
A humble, committed team player who listens well, communicates clearly, and works to resolve conflict with grace.
Excellent communication skills – able to listen well, share ideas, and collaborate effectively.
Teachable and willing to ask questions, receive feedback, and pursue ongoing growth and learning.
Ability to take ownership of projects from start to finish with limited supervision.
Skilled at identifying priorities and organizing schedules, systems, and resources for effective ministry.
Ability to provide constructive input to the development of strategic and operational plans.
Ability to recruit, equip, and shepherd volunteers in specific ministry areas.
Comfortable leading small groups, training sessions, and facilitating meetings.
Strong problem-solving skills: able to anticipate needs and resolve challenges.
Effective at managing communication between staff, teams, volunteers, and participants.
Some experience with budgeting and resource management.
General Guidelines and Expectations for All Staff:
Resolving Conflict: All staff members are expected to follow the principles outlined in Matthew 18:15-20 and resolve conflicts biblically, first regarding other staff members, second in relation to the individuals they are ministering to, and third, concerning the church family at large.
Safeguarding: All staff members must be committed to following Calvary’s Safeguarding policies and take all necessary steps to prevent children experiencing any form of abuse.
Calvary Church Staff Team Guidebook: All staff are expected to uphold the mission and culture of Calvary Church and to follow the standards outlined in the Calvary Church Staff Team Guidebook.
Confidentiality: Every staff member is required to use discernment regarding privileged information (information obtained during the regular performance of duties, including but not limited to information from or about the staff, elders’ meetings, counseling cases, or any other matters). Love for God and others should be the goal in all our communication and information sharing.
Additional Note:This description highlights the primary responsibilities of the role but is not intended to list every task. Team members may be asked to help in other ways as ministry needs arise. Employment at Calvary Church is at will, and nothing here should be understood as a contract. Essential functions of the role can be performed with or without reasonable accommodation
